英文郵件格式范文
一、主題
主題(Subject)框的內容應簡明地概括信的內容，短的可以是一個單詞，如greetings;長的可以是一個名詞性短語，也可以是完整句，但長度一般不超過35個字母。
YES：Supplier training
NO：professional trainees from sister company should abide by rule of local company(太長)
主題框的內容切忌含糊不清。
NO：像News about the meeting 這樣的表達，
YES：應改為Tomorrow's meeting canceled。
一般來說，只要將位于句首的單詞和專有名詞的首字母大寫即可。另外一種較為正規的格式可將除了少于5個字母的介詞、連接詞或冠詞之外的每一個單詞的首字母大寫。
YES：New E-mail Address Notification;Detailed calculation
NO：detailed calculation
視信的內容是否重要，還可以開頭加上URGENT或者FYI(For Your Information，供參考)，如：URGENT：Submit your report today!
二、稱呼
1、E-mail一般使用非正式的文體，因此正文(Body)前的稱呼(Salutation)通常無須使用諸如Dear Mr. John之類的表達。在同輩的親朋好友或同事間可以直呼其名，但對長輩或上級最好使用頭銜加上姓。YES：Tommy，或者Mr. Smith。
2、稱呼和正文之間，段落之間，正文和信尾客套話之間一般空一行，開頭無須空格。如：
Jimmy,
I received your memo and will discuss it with Eric on Wednesday.
Best,
David
3、人家的名字千萬不要錯,老一輩的看到名字錯就干脆攆去垃圾桶. 同樣, 頭銜都不要錯. 頭銜或學位,任擇其一吧.以下是一樣的: Howard E. Wyatt, Dr. Howard E. Hyatt
4、多過一個男人,用Messrs,就是Misters的意思,不過不要跟名字,跟姓就行啦.
YES: Messrs. Smith, Wyatt, and Fury 。女人呢? YES：用Mesdames, Mmes., or Mses. 同樣不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。男女一齊呢? 弄清楚稱呼就行.例如: Dr. and Mrs. Harold Wright ;Mr. Harold Wright and Dr. Margaret Wright ;Mr. and Mrs. Harvey Adams-Quinn 。
5、有人有自己頭銜就要跟緊,例如有人有榮譽學位就不喜歡用一般的頭銜,有時大頭不知道對方頭銜,干脆用Ms.算了. Ms. Sarah Gray
6、職銜短可以一行過,長就下一行吧.例如:
Ken Green, President /Ken Green /Vice President of International Operations
NO：Ken Green /Vice President of Unicom China
YES： Ken Green /Vice President, Unicom China
7、老外的名字有時有Jr. 或 Sr.,之前的逗點是隨你喜歡的,以下都是正確,不要笑人:
YES：Michael J. Smith, Jr. /Michael J. Smith Sr.
8、用人家的名字總好過人家的頭銜稱呼. 如果沒有名字,或者是很正規信的信件,可以考慮這些：
Dear Committee Member:
Dear Meeting Planner:
Dear Colleagues: To All Sales Reps:
To Whom It May Concern:
Dear Sir or Madam:
Dear Madam or Sir:
Dear Purchasing Agent:
如果是全公司：
YES： Gentlemen or Ladies: Ladies or Gentlemen:
9、有時見到人家用冒號就說人家錯,其實也未必啊,看:
YES：Dear Mr. Jones: (非常正規) Dear Joan:
Dear Jim, Jim, (非正規)
三、結尾部分
A、書信的結尾致意要留意,弄清大家的'關系才選擇用詞,例子:
1、 Very Formal非常正規的(例如給政府官員的)
Respectfully yours, Yours respectfully,
2、 Formal正規的(例如客戶公司之間啦)
Very truly yours, Yours very truly, Yours truly,
3、 Less Formal不太正規的(例如客戶)
Sincerely yours, Yours sincerely, Sincerely, Cordially yours, Yours cordially, Cordially,
4、Informal非正規的(例如朋友,同事之類)
Regards, Warm regards, With kindest regards, With my best regards, My best, Give my best to Mary, Fondly, Thanks, See you next week!
有時在we, I, and you之間選擇是很煩的事-- 如果是公司代表聯絡生意之類,可以用: We will reimburse you for these legal expenses. Sinopec will reimburse you for these legal expenses. 如果單純說你自己,可以用: I found the brochure very informative. 有時可以一起用啦...: We are pleased to offer you the position of sales director, and I am looking forward to our Tuesday morning meeting.
那么I和you呢?好煩好煩.一般來說,收信人的利益比較重要,名義上都要這樣想.給人尊重的語氣就一般不會錯了. 多用you有時會有隔閡的感覺.
You will be pleased to learn that you have been selected to serve on our advisory board. Your prompt response will be appreciated. (好像欠你一樣)
I am pleased that our board has selected you as the best qualified candidate to serve on our advisory board. I hope you’ll agree to serve. (這就友善多了)
Your book was well written and comprehensive. (不用你來判斷我呀~~)
I thoroughly enjoyed your book and found an answer to every one of my questions about performance appraisals. (客氣一點,人家受落)
總之,語氣和賓詞的運用得當能決定你的禮貌程度.
B、信尾客套話(Complimentary close)通常也很簡明。常常只須一個詞，如：'Thanks'，'Best'，'Cheers'，不需要用一般信函中的'Sincerely yours'或'Best regards'。
C、簽名：不要把Mr., Ms., Mrs., Dr.之類一起簽,人家會笑你的... 簽名也看信件的語氣.給朋友或公司客戶,簽Bill也可以,給陌生人就最好用Gates或者Bill Gates啦.
郵件范文
Dear My Friend,
How are you?Do you want to know about my English study?OK,I will tell you.
I study English at Sunday afternoon at two o'clock.I study JianQiao English.And,last Saterday I took part in the Public English Test.I think I can pass.And,next Monday,my school will have an English words test.I want to take part in.I am sure,I can win.
Well,it's late.In the end of my letter,I put my best wishes for you!
Please write to me soon!
Yours,
Jackyanbo
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